Constitutions & By Laws
 /  Constitutions & By Laws

MEMORANDUM OF ASSOCIATION 1

RULES & REGULATIONS UNDER THE WEB. SOCIETIES REGISTRATION ACT, 1961 3



A. CONSTITUTION
I. Name 3
II. Territorial Limit 3
III. Object 4
IV Meeting 4
V Membership 4
VI Classification 7
VII Attendance 8
VIII Directors & officers 9
IX Admission Fees and Dues 10
X Duration of Membership 10
XI Community, National and International Affairs 12
XII Rotary Magazines 12
XIII Acceptance of Object and Compliance with Constitution and Bye-laws 13
XIV Arbitration 13
XV Bye - Laws 13
XVI Interpretation 13
XVII Amendments 13



B. BYE - LAWS

Article Subject
I Election of Directors and Officers 15
II Board of Directors 15
III Duties of Officers 16
IV Meetings 17
V Fees and Dues 17
VI Method of Voting 18
VII Committees & Club Publication 18
VIII Duties & Committees 21
IX Leave of Absence 22
X Finances 22
XI Method of Electing Members 23
XII Resolutions and Subscriptions 24
XIII Order of Business 24
XIV Amendments 25
- Appendix 26



ROTARY CLUB OF CALCUTTA

(Member of Rotary International)


PART A.

C O N S T I T U T I O N

In these Rules unless there is anything repugnant to the subject or context :
  • The name of this Society shall be "Rotary Club of Calcutta" (Member of Rotary International).
  • The Governing Body of this Society shall be the Board of Directors to be constituted as provided in the Bye-laws of the club.
  • The Officers of this Society shall be the President, President - Elect, Vice - President, Secretary, Joint Secretary, Treasurer, Joint Treasurer and Sergeants - at - Arms. This Society shall be a non-profit organisation. Its purpose shall be charitable and benevolent and to encourage, promote and extend the Object of Rotary International, and to maintain the relations of a member club in Rotary International. Insofar as the provisions of the West Bengal Societies Regulation Act, 1961 under which this Society is registered shall permit, this Society shall be subject to the jurisdiction of Rotary International. This Society shall have the authority to adopt such bye - laws as may be consistent with the purposes enumerated herein and consistent with the laws under which this Society is formed and registered.


ARTICLE II

Territorial Limits

The Territorial Limits of this Club are as follows :

That portion of Calcutta bounded on the West by the river Hooghly starting from its junction with Mahatma Gandhi Road and moving south along the river and then along Tolly’s Nullah to the Kidderpore Road Bridge, along Diamond Harbour Road (excluding the premises on both the sides of that road) upto the Majerhat Railway Bridge, then eastwards along the Budge-Budge branch line of Eastern Railway till it meets the Chetla Road, then moving north along the west side of Chetla Road crossing Judges Court Road along west side of Baker Road, turning west along the south side of Belvedere Road till it meets Alipore Road crossing the Zeerut Bridge upto the Traffic Circle in front of Race Course, turning east along the north side of Acharya J. C. Bose Road upto its crossing with Jawaharlal Nehru Road then moving northward alon

The west side of Jawaharlal Nehru Road upto its crossing with Park Street and Outram Road, and then from that junction moving eastwards enclosed by a line along Acharya J. C. Bose Road upto its crossing with Bepin Behari Ganguli Street and then westwards along the south side of Bepin Behari Ganguli Street till it meets Rabindra Sarani then northwards along the west side of Rabindra Sarani till it meets Mahatma Gandhi Road and then westwards along the south side of Mahatma Gandhi Road till it meets the river Hooghly".


ARTICLE III

Object

The Object of Rotary is to encourage and foster the ideal of service as a basis of worthy enterprise and, in particular, to encourage and foster :

First : The development of acquaintance as an opportunity for service;

Second : High ethical standards in business and profession; the recognition of worthiness of all useful occupations; and the dignifying of each Rotarian’s occupation as an opportunity to serve society;

Third : The application of the ideal of service in each Rotarian’s personal, business and community life;

Fourth : The advancement of international understanding, goodwill and peace through a world fellowship of business and professional persons united in the ideal of service.


ARTICLE IV

Meetings
  • This club shall hold a regular meeting once each week on the day and at the time provided in its Bye-laws.
  • In an emergency or for good cause, the Board of Directors of this club may change a regular meeting to any day during the period commencing with the day following the preceding regular meeting and ending with the day preceding the next regular meeting, or to a different hour of the regular day, or to a different place.
  • If a regular meeting falls on a legal holiday, or in case of the death of the club President, or of an epidemic or of a disaster affecting the whole community, the board may cancel such regular meeting. The Board of Directors of this club, at its discretion, may cancel not more than two regular meetings in any one Rotary year for causes not otherwise specified herein provided always that the club should not fail to meet for more than two consecutive meetings.

SECTION 2 - An annual meeting for the election of officers of this Club shall be held not later than the thirty - first day of December in each year as provided in the Bye - laws of this Club.

SECTION 3 - The annual general meeting of the Club shall be held in the month of June in each year as provided in the bye-laws of this club.


ARTICLE V

Membership

SECTION 1 - GENERAL QUALIFICATIONS : This club shall be composed of adult persons of good character and good business or professional reputation.

SECTION 2 - KINDS : This Rotary Club shall have four kinds of membership, namely : Active, Senior Active, Past Service and Honorary .

SECTION 3 - ACTIVE : (a) This club may elect to Active membership a person who is -

  • engaged as proprietor, partner, corporate officer or manager of any worthy and recognised business or profession; or
  • holding an important position in an executive capacity with discretionary authority in any worthy and recognised business or profession or
  • holding an important position in an executive capacity with discretionary authority in any worthy and recognised business or profession or and

personally and actively engaged in the business or profession in which such person is to be classified in the club and having a place of business or residence located within the territorial limits of this club or within the corporate limits of the city in which the club is located or within the territorial limits of an immediately adjoining club, or within an immediately adjoining community not part of the territory of an existing Rotary club.

  • personally and actively engaged in the business or profession in which such person is to be classified in the club and having a place of business or residence located within the territorial limits of this club or within the corporate limits of the city in which the club is located or within the territorial limits of an immediately adjoining club, or within an immediately adjoining community not part of the territory of an existing Rotary club.
  • There shall not be more than one Active member in each classification of business or profession excepting the religion, news media and diplomatic classifications and excepting the provision for additional active members as provided in Section 4 of this Article.


SECTION 4 - ADDITIONAL ACTIVE MEMBER :

(a) Any Active member of this club may propose for and the club may elect to active membership one additional person who is actively engaged in the same classification of business or profession as that of the proposer, whose classification shall be the same as that of the proposer. The qualifications of such Additional Active member shall be the same as set forth in Sections 1 and 3 of this Article for active membership. Such Additional Active member is in all respects an active member except that such member may not propose an additional active member under this paragraph.

This club may, subject to the approval of the holder of the classification, also elect to active membership

a former active member of another Rotary club or

any former member of a Rotaract club

who is actively engaged at a place of business, or who resides, within the territorial limits of the club and who is otherwise qualified for membership provided :

  • that there shall, in no case, be more than one additional active member elected for each of the categories listed above under this sub-section in respect to any one classification;
  • that any member as elected from category (i) shall have terminated membership in the former club only because such member ceased to be actively engaged within the territorial limit of that club in the classification of business or profession under which such member was classified in that club;
  • that any member so elected from category (ii) shall have been a member of one or more Rotaract clubs for a period of at least four (4) years, shall have terminated membership in the former club only because such member reached the age limit for membership or has relocated outside the territorial limits of that club;
  • that, although such additional active member is in all respects an active member, such member shall have no right to propose an additional active member under Section 4(a) hereof.

  • In the event of the termination of active membership of the holder of the classification or in the event that such member becomes a senior active member or for any other reason ceases to be the holder of the classification, the membership of the additional active member or members elected under Section 4(a) and (b) shall be dealt with as follows :

    • If there is only one such additional active member, that member shall automatically become an active member and the holder of the classification.
    • If there is more than one additional active member, then the club shall elect one of the additional active members to be the active member and the holder of the classification.
    • Upon the election to active membership of one of the additional active members as prescribed in (ii) above, the status of any other additional active member shall remain unchanged.


    SECTION - 5 SENIOR ACTIVE MEMBERSHIP :

    Any active member of this club or past service member whose combined active and past service membership in one or more clubs conforms with the service requirements as hereinafter set forth -

    • who has been a member of one or more clubs for a total of fifteen (15) or more years, or
    • who is of the age of sixty (60) or more after having been a member of one or more clubs for a total of ten (10) or more years, or
    • who is of the age of sixty-five (65) or more after having been a member of one or more clubs for a total of five (5) or more years, or
    • who is a present or a past officer or Rotary International

    shall automatically and forthwith become a Senior Active Member.

    A Senior Active member shall have all the rights, privileges and responsibilities of an active member, except that such member -

    shall not have the right to propose an additional active member under Section 4(a) hereof.

    This club may admit to membership a qualified person in the classification of business or profession in which such senior active member may be engaged



    SECTION 6 - PAST SERVICE :

    A person who has retired from active business or professional life but who is otherwise qualified for Rotary membership under Article V, Section 3 of the Constitution of this club, including having held a qualifying position level, may be elected a Past Service member. A Past Service member shall be required to pay an admission fee unless such member was formerly an active member of this club.
  • Active members who, through no fault or their own, would otherwise lose their classification one may, by action of the Board of Directors of this club, be elected to Past Service membership.
  • A past Service member shall have all the rights, privileges and responsibilities of an active member except that such member shall not be considered as representing any business or professional classification, shall not become a senior active member (except as provided in Section 5 (a) of this Article); and shall not have the right to propose an additional active member under Section 4(a) hereof.


  • SECTION 7 - DUAL MEMBERSHIP :

    No person shall simultaneously hold Active, Senior Active, or Past Service membership in this and another club. No person shall simultaneously hold active, senior active or past service membership and honorary membership in this club.


    SECTION 8 - HONORARY MEMBERSHIP :

    • A person, who has served with merit and distinction in the furtherance of Rotary ideals, may be elected to Honorary membership in this club.
    • Honorary members shall be exempt from the payment of admission fees and dues, shall have no vote and shall not be eligible to hold any office in this club; shall not be considered as representing a classification, but shall be entitled to attend all meetings and enjoy all the other privileges of the club. No honorary member of this club is entitled to any rights or privileges in any other club.


    SECTION 9 - RELIGION, NEWS MEDIA AND DIPLOMATIC SERVICE :

    Representatives of more than one religious denomination, representatives of more than one newspaper and or other news media and diplomatic representatives of more than one government may be eligible to active membership under such classifications as set forth in this Constitution.


    SECTION 10 - PUBLIC OFFICE :

    • Persons elected or appointed to public office for a specified time only shall not be eligible to active membership in this club under the classification of such office. This shall not apply to persons holding a position of office in schools, colleges, or other institutions of learning or to persons who are elected or appointed to the judiciary.
    • An Active member in this club who is elected or appointed to public office for a specified period may during the period in which such office is held continue as such active member in the club under the classification represented immediately prior to such election or appointment.


    SECTION 11 - ROTARY INTERNATIONAL EMPLOYMENT :

    This club may retain in its membership any member there of who enters the employment of Rotary International, so long as such member remains in such employment.



    ARTICLE VI

    Classifications

    SECTION 1 - CLASSIFICATIONS :

    • Each active member of this club shall be classified in accordance with the member’s business or profession.
    • The classification of each Active member shall be that which covers the principal and recognized activity of the firm, company or institution with which such member is connected or that which covers such member’s principal and recognized business or professional activity .
    • HOW CORRECTED : The Board, in its discretion, may correct or adjust the classification of any member, whose membership has not terminated; if the circumstances warrant such action. Due notice of such proposed correction or adjustment shall be given to the member and the member shall be allowed a hearing thereon.


    SECTION 2 - LIMITATIONS :

    The Active membership shall consist of but one person from each classification of business or profession, excepting the religion, news media and diplomatic services classifications, which may have more than one person in each such classification, and excepting the provision for Additional Active members.



    ARTICLE VII

    Attendance

    SECTION 1 - Every member of this club should attend its regular meetings.


    A member shall be counted as attending a regular meeting of this club if such member is present for at least sixty percent (60%) of the time devoted for the regular meeting or makes up for an absence in any of the following ways :


    • If at any time within 14 days before or after the usual time for that meeting such member -
    • attends at least sixty percent (60%) of the time devoted for the regular meeting of another club or of a provisional club; or
    • by direction of this club, attends a regular meeting of a Rotaract or Interact club or Rotary Village Corps or of a provisional Rotaract or Interact Club or Rotary Village Corps; or
    • attends a Convention of Rotary International, a Council - on - Legislation, an International Assembly, a Rotary Institute for past and present officers of Rotary International, a Rotary Institute for past, present and incoming officers of Rotary International, or any other meeting convened with the approval of the Board, the President acting for the Board of Rotary International, a Rotary multi-zone conference, a Rotary Regional Conference, a Rotary International committee meeting, a rotary district conference, a Rotary district assembly, any district meeting held by direction of the Board of Directors of Rotary International, any district committee meeting held by direction of the district governor, or a regularly announced intercity meeting of Rotary clubs ; or
    • is present at the usual time and place of a regular meeting of another club for the purpose of attending such meeting, and that club is not meeting at the usual time and place;
    • except that where a member is traveling outside the member’s country of residence for a period exceeding fourteen (14) days, the time restriction shall not be imposed by the sub-section inasmuch as a member may attend meetings in another country at any time during the period of travel and each such attendance shall count as a valid make-up for any regular meeting organized at this club during the member’s time abroad.

    If, at the time of such meeting he is : -

    • traveling with reasonable directness to or from one of the meetings mentioned in the paragraph (A)(iii) of this section, or
    • on Rotary business serving as an officer or committeeman of Rotary International, or a trustee of the Rotary Foundation, or
    • on Rotary business serving as the special representative of his District Governor in the formation of a new club, or
    • on Rotary business in the employ of Rotary International, or
    • directly and actively engaged in a district sponsored or a Rotary International or Rotary Foundation sponsored service project in a remote area where the opportunity for making up his attendance is completely impossible, or
    • engaged in Rotary business duly authorized by the Board of this club if this precludes attendance at a meeting of this club.

    SECTION 2 - NOTICE OF MAKE - UP :

    In the cases set out in sub-section or sub-section of Section 1 of this Article, the member shall only be counted as being in attendance if notice of the fact is given by any member personally to the club. In the cases set out in sub-paragraphs and such notice may be given by the member personally or by the secretary of the club visited.


    SECTION 3 - EXEMPTIONS : A member’s absence shall be excused if -

    the absence is caused by protracted ill-health or impairment or by stay of more than two weeks in a country in which Rotary clubs do not exist so that such member is physically unable to attend a regular meeting and the Board approves such absence in which case it shall not be computed in the Club’s attendance record.

    In the case of intended absence in a country in which there are no Rotary clubs, the member shall inform the Secretary of this Club before starting the journey or, if that is impossible, in writing from that country. Before approving such absence, the Board shall satisfy itself that the journey will prevent the member from making up an absence in accordance with Section 1 (a) of this Article, or

    • a member is a senior active member and
    • has been a member of one or more clubs for an aggregate of twenty (20) years or more and has reached the age of 65 years, or
    • has been a member of one or more clubs for an aggregate of fifteen (15) years or more and has reached the age of 70 years, and
    • the member has notified the club Secretary in writing of the member’s desire to be excused from attendance. In this case, if approved by the Board, such member’s absences shall not be computed in the club’s attendance records, unless so desired by the member.

    ARTICLE VIII

    Directors and officers

    SECTION 1 - The governing body of this Club shall be a Board of Directors to be constituted as the Bye-laws of the club may provide . (the Bye-laws as annexed herewith shall form part of the Rules and Regulations of this organization, as envisaged under the West Bengal Societies Registration Act).

    SECTION 2 - INTERNATIONAL SERVICE COMMITTEE : This committee shall devise and carry into effect plans which will guide and assist the members of this club in discharging their responsibilities in matters relating to International Service. The chairman of this committee shall be responsible for the International Service activities of the club and shall liaise with and co-ordinate the work of any committee that may be appointed on a particular phase of International Service.

    SECTION 3 - VOCATIONAL SERVICE COMMITTEE: This committee shall devise and carry into effect plans which will guide and assist the members of this club in discharging their responsibilities in their vocational relationship and in improving the general standards of practice in their respective vocations. The chairman of this committee shall be responsible for the vocational service activities of the club and shall liaise with and co-ordinate the work of any other committees that may be appointed on particular phases of Vocational Service.


    SECTION 4 - CLUB SERVICE COMMITTEES:

    • Attendance committee : This committee shall devise means for encouraging attendance of all Rotary meetings - including attendance at district conference, intercity meeting, regional conference, and International conventions by all club members. This committee shall especially encourage attendance at regular meeting of this club and attendance at regular meeting of other clubs when unable to attend meetings of this club; keep all members informed on attendance requirements; promote better incentives for good attendance; and seek to ascertain and remove the conditions that contribute to unsatisfactory attendance.
    • Bulletin, Library and Magazine Committee, This committee shall be responsible for the publication and distribution of the club bulletin "The Chaka" regularly every week and for making all necessary arrangements in connection therewith. This committee shall endeavor, through the publishing of the bulletin, to stimulate interest and improve attendance, announce the programme of the forthcoming meeting, relate highlights of the previous meeting, promote fellowship, contribute to the Rotary education of all members and reports news of the club, of its members and of the worldwide Rotary programme.
    • This committee shall also stimulate reader interest in "The Rotarian", "Rotary News" and other Rotary literature; sponsor a magazine month; arrange for brief review of the magazines on regular club programmes; provide copies of the magazine for non-Rotarian speakers; secure special subscriptions for libraries, hospitals, schools and other reading rooms; and in other words make the magazine of service to the club members and non-Rotarians. This committee shall also be responsible for looking after the club library and archive with a view to stimulate and maintain interest of members.
    • Classification Committee : This committee shall as early as possible, but not later than 31 August of each year, make a classification survey of the community ; shall compile from the survey a roster of filled and unfilled classifications; shall review, where necessary, existing classifications represented in the club; and shall counsel with the Board on all classification matters.
    • Fund-Raising Committee : This committee shall devise ways and means to raise funds required for running the existing service projects, as also to run new projects to be undertaken by the club, and otherwise to undertake such fund raising programs as may be approved/assigned by the President or the Board.
    • Fellowship Activities Committee : This committee shall promote acquaintance and friendship among the members, promote participation by members in organized Rotary recreational and social activities, and do such work in pursuance of the general object of the club as may be assigned by the President or the Board.
    • Membership Committee : This committee shall consider all proposals for membership from the personal side and shall thoroughly investigate the character, business, social and community standing, and general eligibility of all persons proposed for membership and shall report their decision on all applications to the Board.
    • Membership Development Committee : This committee shall review continually the club roster of filled and unfilled classifications and shall take positive action to initiate and present to the Board the names of suitable persons to fill unfilled classifications.
    • Programme Committee : This committee shall prepare and arrange the programs for the regular and special meetings of the club, so designed and balanced to carry into effect the objectives of the year.
    • Inter-club and public relations Committee : This committee shall devise and carry into effect plans: (1) to give the public general information about Rotary, its history, object and scope ; (2) to secure proper publicity for the club and its activities ; and (3) to maintain cordial relationship (with other Rotary clubs) by fostering a sprit of goodwill and understanding.
    • Rotary Information Committee : This committee shall devise and carry into effect plans (1) to give prospective members information about the privileges and responsibilities of membership in a Rotary club ; (2) to give the members, especially the new members, adequate understanding of the privileges and responsibilities of members; (3) to give the members information about Rotary, its history, objects, scopes and activities; and (4) to give the members information as to developments in the administrative operation of Rotary International.


    ARTICLE IX

    Leave of Absence

    Upon written application to the Board, setting forth good and sufficient cause, leave of absence may be granted excusing a member from attending the meetings of the club for a specified length of time . Note : Such leave of absence does operate to prevent a forfeiture of membership; it does not operate to give the club credit for the member’s attendance. Unless the member attends a regular meeting of some other club, the excused member must be recorded as absent except that absence authorised under the provisional of Article VII, Section 3 of the club Constitution shall not be computed in the attendance record of the club.


    ARTICLE X

    Finances
    • SECTION 1 - The treasurer shall deposit all funds of the club in a bank to be named by the Board, and/or invest a part thereof in any approved securities in consultation with the Board.
    • SECTION 2 - All bills shall be paid only by cheques signed by the Treasurer, or in his absence by the President or Secretary, against vouchers signed by any two officers. Payment for expenses incurred by any committee should be made only after it has been duly authenticated by the committee chairman.
    • SECTION 3 - Officer having charge or control of funds shall give bond as may be required by the board for the safe custody of the funds of the club, cost of bond to be borne by club.
    • SECTION 4 - The fiscal year of this club shall extend from 1st April to 31st March. However , for the collection of members’ dues, shall be divided into two semi-annual periods extending from July 1st to December 31st , and from January 1st to June 30th. The payment of per capita dues and magazine subscriptions to Rotary International shall be made on July 1st and January 1st of each year on the basis of the membership of the club on those dates.
    • Note : Magazine subscription for members joining during a semi -annual period are payable upon invoice from the R.I. Secretariat.
    • SECTION 5 - At the beginning of July each year the Board of Directors shall prepare or cause to be prepared a budget of estimated income and estimated expenditure upto the end of June of the following year, which, having been agreed to by the Board, shall stand as the limit of the expenditure for the respective purposes unless otherwise ordered by action of the board. The budgeted anticipated total expenses shall not exceed total anticipated revenues.
    • SECTION 6 - Audit : The Board shall provide for and cause to be made an audit of the Books of Accounts of the club annually, or at more frequent intervals by Chartered Accountants or Auditors of recognised standing. The Hon. Secretary and Treasurer shall submit the books and vouchers for audit whenever required by the board.

    ARTICLE XI

    Method of Electing members

    SECTION 1 - Active Members

    • (1) The name of a prospective member, proposed by an active, member of the club or by the membership development committee, shall be submitted to the Board in writing, through the club Secretary who shall ensure that the application is attached in order. The proposal for the time being shall be kept confidential except as otherwise provided in this procedure.
    • The Board shall request the Classification committee to consider and report to the Board on the eligibility of the proposed member from the stand point of classification, shall request the Membership committee to investigate and report to the Board on the eligibility of the proposed member from the standpoint of character, business and social standing, and general eligibility.
    • The Board shall consider and approve or disapprove the recommendations of the classification and membership committees and shall then notify the proposer, through the club Secretary, of its decision.
    • If the decision of the board is favorable, the proposer, together with one or more members of the Rotary Information Committee, shall arrange a pre induction talk to inform the prospective member of the purposes of Rotary and of the privileges and responsibilities of membership in the club, following which the prospective member shall be requested to complete and submit an application for membership and to give the permission for his name and proposed classification to be published to the club.
    • If no written objection to the proposal, stating reasons, is received by the board from any member of the club within ten (10) days following publication of the information about the prospective member, the prospective member, upon payment of the admission fee, as prescribed in these Bye-Laws, shall be considered to be elected to membership.
    • If any objection has been filed with the Board, it shall, consider same at any regular or special meeting of the Board and shall ballot on the proposed member. If not to exceed one negative votes are cast by the members of the board in attendance at the regular or special meeting, the proposed member, upon payment of the prescribed admission fee, shall be considered to be elected to membership.
    • Following the member’s election to membership as herein provided, the club Secretary shall issue a membership card to the member and shall report his name to the General Secretary of Rotary International.
    • The new member shall be formally inducted at a regular meeting of the club by the President as a new member of the club .

    SECTION 2 - Senior Active, Past Service and Honorary Members : The name of a proposed candidate for any one of these three kinds of membership shall be submitted to the Board of Directors in writing and the election shall be in the same form and manner as prescribed for the election of an active member provided, however, that such proposal may be considered at any regular or special meeting of the Board and that the board may at its discretion waive any of the steps as set forth in Section 1 of this Article and proceed to ballot on the proposed member. If not to exceed one negative votes are cast by the members of the Board in attendance at the regular or special meeting, the proposed member shall be considered duly elected, provided, however, that any active member or past service member of this club who qualifies for senior active membership as set in the constitution of this club shall automatically become a senior active member of this club, no application for or election to senior active membership being required.


    ARTICLE XII

    Resolutions and Subscriptions

    SECTION 1 - No resolution or motion to commit this club on any matter shall be considered by the club until it has been considered by the Board. Such resolutions by the club until it has been considered by the Board. Such resolutions and motions, if offered at a club meeting, shall be referred to the Board without discussion. At least 10 days notice, shall be given to every club member for considering at any regular or special meeting any resolution or motion to commit this club.

    SECTION 2 - Any appeal to the club or the members as Rotarians for charitable or other subscriptions shall be handled in accordance with the procedure prescribed in Section 1 of this Article.


    ARTICLE XIII

    Order of Business

    The order of business for the club’s regular weekly meetings shall be as under :

    • Meeting called to order
    • National Anthem
    • Confirmation of Minutes of the previous meeting
    • Introduction of Guest Speaker
    • Introduction of Visiting Rotarians
    • Introduction of new Members
    • Club business
    • Committee reports if any
    • Any unfinished business
    • Any new business
    • Address or other programme feature
    • Vote of thanks
    • Announcement of Sunshine Box collection
    • Greetings to other club
    • Adjournment

    The order of business for a weekly meeting may be changed or altered to suit the exigencies of the occasion



    ARTICLE XIV

    Club Trusts
    • SECTION 1 - The club may set up one or more Foundations or Trusts in accordance with the provisions of law applicable to such trusts. These Trusts shall be non-profit-making, charitable, benevolent and/or devoted to the welfare of the community and in consonance with the object of the Rotary.
    • SECTION 2 - Every foundation or Trust of the Rotary Club of Calcutta shall be operated exclusively for charitable, and/or educational purposes by the Trustees of the said Foundation or Trust in accordance with the terms of the Trust Deed. The trust terms may be amended by the trustees only with the concunrence of the Board.
    • SECTION 3 - Such Foundation or trusts may accept gifts, donations or bequests of money or property or income therefrom from the club, its members, the government and/or other well-wishers, and all such receipts shall become the property of the Trust in question.
    • SECTION 4 - All Trustees shall be members of the club in good standing, shall be appointed with the concurrence of the club president, and shall satisfy the qualifications and conditions listed in the trust deed. The ruling President, Secretary and Treasure of the club shall be ex-officio trustees and shall hold the of the President, Secretary and Treasurer of all club rusts or their year of office in the club. All shall serve without compensation.
    • SECTION 5 - Expenditures of Trusts : The trustees shall make expenditures from the property of the Trust only with the approval of the club Board, except for the necessary expenses of administration of Trust and for the expenditures of the income or principle of gifts to the Trust which are prescribed by the terms of the gifts or bequest.
    • SECTION 6 - The trustees shall report no less than once annually to the club on the programme and finances of the Trusts. The audited accounts of the trusts shall be annexed to the clubs annual accounts for presentation to the club members.

    ARTICLE XV

    Amendments

    These bye-laws may be amended at any regular meeting, a quorum being present, by a two thirds vote of all members presents, provided that notice of such proposed amendment shall have been mailed to each member at least ten(10) days before such meeting. No amendment or addition to these bye-laws can be made which is not in harmony with the club Constitution and with the Constitution and Bye-laws of Rotary International.


    APPENDIX

    (Bye-laws Article I Section I)
    Nomination of Officers and Directors
    • The presiding officer shall announce The meetings is now open for nominations foe the offices, of club Officers and Director.
    • Any member who desires to make nominations for the office of President for the Rotary year will now do so, provided that the member has previously secured the permission of the nominee.
    • the presiding officer shall enquire whether there are any further nominations; on there being no reply shall declare the nomination for the office of President closed.
    • The same procedure shall be followed for nominations for the office of Vice-President, Honorary Secretary, Treasurer and Directors, each office being dealt with separately.

    Note : Any member may nominate any other for any or all of vacant offices but no member may be nominated for any office by more than one member.


    Election of Officers and Directors

    • Under the heading of club business, the presiding officer shall announce ‘The meetings will now proceed to the election of officers and directors for the ensuring year’.
    • The presiding officer will appoint two members to act as scrutinisers from amongst the members whose names do not appear on the list of nominations.
    • The Secretary shall provide each member present with the ballot containing the names of all nominees for the offices of President, Vice-President, Secretary, Treasurer and Director. In each case, the names shall appear in alphabetical order.
    • The ballot for the offices of President, Vice-President, Secretary, Treasurer and the Directors shall be taken. The scrutinisers shall report to the presiding officer, who will announce the results at the meeting.


    Please Note the above text are relevant as on 16/11/2015.
    E & OE for any certification please contact Rotary Sadan Office

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