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Index IndexAAbsence from club meetings, 7, 239-41leave of absence, 8, 12, 242making up for, 7, 239-41Acting governor, 184defined, 275Active membership, 168, 177, 238classification, 8-9, 239, 276club membership development, 14-16, 34defined, 280fees and dues, 37, 242, 253honorary membership in same club, 13, 178, 238location of business or residence, 12, 168proposal of prospective member, 14-16, 258-59qualifications, 168, 238subscription to The Rotarian required, 19-20, 234, 245young persons, 8Activities, district, 28-30Ad hoc committeesRI, 225-27, 276Rotary Foundation, 267Additional clubs in urban areas, 37-38Additional dues for Council on Legislation, 110, 228Administrationclub, 3-7, 169-70, 241-42district, 30-34, 169, 219-25RI, 49-50, 169-70, 179-81, 218-19RIBI, 169-70, 218-19Administrative groups, 218-19Administrative territorial unit, 169-70, 218-19Admission (charter) fee, 37, 175Admission feeactive members, 242, 253defined, 275honorary members exempt, 13, 178, 239Admission to RI, 38, 175Admittance ceremonies. See Induction ceremonies289MANUAL OF PROCEDURE 2004Adverse public relations, R.C., 17Affinity credit cards, 150Alcoholic drinks at club meetings, 12Alternate delegate, convention, 197defined, 275Alternate representative to Council on Legislation, 191-92, 221Alumni of The Rotary Foundation, 8, 73, 131-32Alumni Service to Humanity Award, 132Ambassadorial Scholarships, Rotary Foundation, 121-23ambassadorial responsibilities, 123counselors, 123district eligibility, 122donated, 122program implementation, 125qualifications, 124recipients not to be granted honorary membership in R.C., 13Rotary Centers for International Studies, 123-25Scholarships Fund Pool for Low-Income Countries, 121-22selection, 123types, 121-22Academic-Year, 121Cultural, 121Japan, 121Multi-Year, 121World Peace, 123-25Amendments, 109, 159-60, 171-72, 175, 188, 235, 246-47. See also EnactmentsArticles of Incorporation of The Rotary Foundation, 271-72at the Council on Legislation, 109, 159-60bylaws, R.C., 259Bylaws, RI, 107, 235Bylaws, RIBI, 219Bylaws, The Rotary Foundation, 261, 269constitution, R.C., 107-8, 246-47Constitution, RI, 107-8, 171-72Constitution, RIBI, 219 290INDEXMANUAL OF PROCEDURE 2004council operations committee, 106, 193to proposed legislation, 109, 193Anniversary of Rotary, 85, 245, 285Annual dues, R.C., 37, 110, 242Annual meeting, R.C., 5, 238, 252Annual Programs Fund, 135Annual Report of RI, 51, 57, 231Annual statement of accountsdistrict, 39, 46, 222-23, 277R.C., 5, 258RI, 57, 231distribution of report, 51, 57, 231Rotary Foundation, 268Annual theme (message), RI president, 41, 42, 66, 68, 111, 283Appeal procedure, club, 7, 241, 244, 245-46Appeals of RI Board action, 179Arbitration of disputes between members, 244, 245-46Articles of Incorporation of The Rotary Foundation, 271-72Assemblies. See also International Assemblyclub, 5defined, 275district, 43, 220defined, 275international, 27, 41, 111, 232defined, 275Assistant governor. See Governor, assistantAssociate foundations, 134defined, 275Attendance atclub meetings, 7-8, 239-41, 243absence for jury duty, 7at other Rotary clubs, 179at other service clubs, 7club assembly, 5exemptions, 241honorary members, 13, 178, 239, 279informal gatherings, 7leave of absence, 8, 242, 257making up for nonattendance, 7, 239-41, 280military service, 7perfect, defined, 281period for attendance make-up, 240reports, 241, 252, 275sessions of state legislatures, 7sixty percent of regular meeting time, 239, 253termination for nonattendance, 243visiting Rotarians, 11convention, 22-23, 27, 86, 99, 100, 101-3Council on Legislation, 105-6, 189-90, 240district assembly, 240district conference, 240GETS, 27institutes, 240International Assembly, 27, 232, 240PETS, 4, 242Attendance committee, R.C., 254, 255Attendance, perfectdefined, 281Attendance reportclub’s, 178-79defined, 275governor’s, 27, 30, 279Attendance requirement, sixty percent, 239, 253Audiovisuals, Rotary, 59Audit and Operations Review Committee, 55, 231Avenues of Service. See Four Avenues of ServiceAwardsFoundationAlumni Service to Humanity Award, 132Citation for Meritorious Service, 136-37Distinguished Service Award, 137District Service Award, 136RIBest Cooperative Projects Award, 18, 69Four Avenues of Service Citation, 67-68Membership Development and Extension Award, 69-70Presidential Citation, 68Public Relations Award, 18, 68-69Rotary Award for World Understanding and Peace, 68, 85-86Service Above Self Award, 68Significant Achievement Award, 69 291INDEXMANUAL OF PROCEDURE 2004BBadge, 141, 145, 147, 148, 149, 171, 231-32Balanced membership in R.C., 8, 168Balanced service program, 65Ballotby mail, 171, 246director-nominee, 209-10, 211-12governor, 24, 215-16in district matters, 40, 225nominating committee for director-nominee, 209opposing council action, 110, 194president, RI, 183, 202, 204, 206-7review of legislation, 108, 185representative to the Council on Legislation, 46, 105, 191Rotary Foundation Trustees, 265single transferable ballot system, 100-101, 215-17Balloting committeesconvention, 198director, 212-13governor, 215-16nominating committee for president, 203opposition to council action, 194president of RI, 206Banners, 19, 147Bequests to The Rotary Foundation, 136, 171, 235, 261Blane Community Immunization Grants, 121, 129Board of directors, R.C., 3-4, 241, 251defined, 276Board of Directors, RI, 50-52, 169, 179-81. See also Officers, RIappeals of Board action, 179chair, 169control and supervision of RI officers and committees, 179-80disability of member, 184duties, 179executive committee of, 180-81how constituted, 169meetings, 180powers, 50, 169, 179-80president of RI, 51president-elect of RI, 51qualifications, 182quorum, 180secretary, 169supervision of clubs, 49-50, 169-70term of office, 50, 182-83treasurer, 51, 185vacancies, 181vice president of RI, 51, 181voting by communication, 180Board of Trustees of The Rotary Foundation. See Rotary Foundation Trustees, TheBranch Offices. See Rotary International OfficesBrazil Office. See Rotary International OfficesBudget, RI, 229-30publication of, 230Budgeting expectations, 55-56Business and professional relations among Rotarians, 73Business or profession of a Rotarian, classification, 8-9, 12BylawsR.C., 251-59RI, 175-235provided for in RI constitution, 171The Rotary Foundation, 261-72CCampaigning, canvassing, and electioneering for elective office, 52-55, 200-01Cancellation of weekly club meetings, 11, 238, 252-53Candidates for elective officeguidelines, 52-53procedures for election violations, 53-55Certificate of nomination of governor, 217, 276Charter, club, 37Charter fee, 37, 175Charter member, defined, 276Charter membership, 37Children, rights of, 67Circularizingin multidistrict activities, 28lists of clubs and members not to be used for, 9, 58Rotaract clubs, 92-93Rotary clubs or Rotarians, 9, 83telemarketing, 10Citation for Meritorious Service, Rotary Foundation, 136-37 292 INDEX MANUAL OF PROCEDURE 2004 Classifications, 8-9, 239balanced membership, 8, 168committee, R.C., 254, 255correction or adjustment, 239defined, 276limitations, 239new clubs, 16principal activity, 239roster, 276survey, 9Club assembly, 5defined, 275Club bulletin committee, R.C., 254, 256Club officers. See also Officers, R.C.defined, 281Club Service, defined, 276Club Service committee, R.C., 254-55Clubs, Interact, 89-91, 279goals, 90leadership training, 91minimum number of members, 90organization and meetings beyond club level, 91purpose, 89World Interact Week, 91Clubs, Rotaract, 91-93, 123defined, 282goals, 91leadership training, 93minimum number of members, 91motto, 92purpose, 91World Rotaract Week, 92Clubs, Rotaryabsence from meetings, 7, 239-41additional clubs in large cities, 37admission fee, 37, 175and community, national, and international affairs, 244-45and other organizations, 6-7annual meeting, 238, 252appeal procedure, 241, 244arbitration of disputes, 7, 244assemblies, 5 defined, 275attendance, 7-8, 239-41auxiliary groups, 10balanced membership, 8balanced service program, 65banners, 19, 147board of directors, 241, 251bylaws, 246, 251-59amendments to, 259charter, 37circularization, 9Club Service committee, 254-55commercialization, 9committees, 253-55community concerns, 65-66Community Service committee, 83, 255, 257compliance with national laws, 7constitution, 237-47amendments to, 246-47cooperation with other clubs, 6-7, 29-30cooperation with other organizations, 6-7, 29-30directors, 241, 251dual-gender, 13dues, 18, 37, 55, 56-57, 110, 227-28, 242, 253effective, defined, 3, 278election of members, 258-59excused absences, 241“failure to function” criteria, 18fellowship, 10finance, 5, 257-58Four Elements of an Effective Rotary Club, 3, 278, 281fundraising, 66in arrears to RI, 57insurance and incorporation, 5-6International Service committee, 253, 257locality, 16, 36, 175, 237, 246changes in, 16defined, 276with other service clubs, 38magazine subscription, 245meeting place, 10-11meetings. See Meetings, R.C.members, minimum number of, 34membership. See Membership in R.C.membership development, 14-16membership in RI, 3, 167-69, 175-76resignation from, 176termination of, 176-77name, 16, 36-37, 237, 246-47number in district, 21officers, 3-4, 241, 251defined, 281duties, 252induction, 5selection, 5order of business, 259 293 INDEX MANUAL OF PROCEDURE 2004 partnership opportunities, 29-30per capita dues, 18, 37, 56-57, 110, 227-28, 242, 253pilot project (with provisions not in accordance with RI constitutional documents), 3, 175-76president, 4, 252president-elect, 4, 252programs, 11provisional, 16public relations, 17-18ratification of RI constitution and bylaws, 168relatives of Rotarians, 10resolutions, 259responsibility in International Service, 81-82secretary, 241, 251, 252sergeant-at-arms, 251, 252Significant Achievement Award, 69speakers services, 18sponsor clubs, 36defined, 284sponsorship opportunities, 29-30strategic alliance opportunities, 29-30supervision by RI Board, 49, 169telemarketing, 10treasurer, 251, 252use of Rotary Marks, 143-47vice president, 241, 251, 252Vocational Service committee, 253, 256-57voting, 253Code of Policies, Rotary. See “References in the text” in introductory section of this manualdefined, 276Colors of Rotary, 152CommercializingRotary, 9, 58, 149, 232Rotary Marks, 149, 232Committees, district, 32-33qualifications, 33relation to RI, Foundation or presidential appointees, 33reporting requirements, 33structure, 32training requirements, 33Committees, R.C., 253-55Club Service, 253, 254-55Community Service, 253, 255duties, 255-57International Service, 253, 257membership development, 254, 256Vocational Service, 253, 256-57Committees, RI, 55, 225-27ad hoc, 276 authority, 55, 227Communications, 226Constitution and Bylaws, 108, 186-87, 225Convention, 225Districting, 225Election Review, 54-55Finance, 225meetings, 55membership, 225nominating and special committee exception, 226quorum, 226Rotaract, 225-26secretary, 226special, 276standing, 225-26, 276 term, 226voting by communication, 55, 226Committees, The Rotary Foundation Trustees, 267Community affairsInteract, 90R.C., 244-45Community concerns, 65-66Community development committee, R.C., 78, 255Community Service, 75-79club and district participation, 78defined, 276Literacy Month, 65, 284policy1923 statement, 75-771992 statement, 75Rotary Community Corps (RCC), 78-79Community Service committee, R.C., 255, 257Compensation ofgeneral secretary, 184president and president-elect, RI, 184Trustees of The Rotary Foundation, 235, 264Compliance with laws, club, 7 294 INDEX MANUAL OF PROCEDURE 2004 Conferencesdistrict. See District conferencespresidential. See Presidential conferencesregional. See Regional conferencesConstitution, R.C., 237-47adoption by clubs, 3, 175amendments, 107-8, 175, 246-47defined, 284variations from standard constitution, 3, 175-76Constitution, RI, 167-72ContributionsSHARE system, 134tax advantages, 134to Rotary Foundation, 135not a condition of membership in R.C., 19, 135Convention, RI, 99-103, 170, 196-99, 276-77balloting committees, 198call to attend, 196club representation, 100, 170, 197credentials committee, 197credentials for delegates, 197defined, 276-77delegates, 170, 197, 277delegates, alternate, 197, 275delegates-at-large, 170, 197, 277election of RI officers, 181, 198-99electors, 100, 170, 198, 278 host organization, 225list of conventions, 101-03officers, 198program, 99, 199proxies, 170, 197purpose, 99quorum, 198registration fee, 101, 197-98representation, 100, 170rules of procedure, 164single transferable ballot, 100-101site of meeting, 99, 196site selection process, 99special assemblies, 199special convention, 170time and place, 170, 196voting, 100-101, 170, 198-99Cooperation with other organizations, RI, 29-30Corporate member, The Rotary Foundation, 261election and appointment process, 261responsibilities, 261-62Council on Legislation, 105-10, 170-71, 188-96, 277. See also Legislationadditional dues for, 56, 110, 228amendments to proposed legislation, 109, 188Board examination of proposed legislation, 109, 187chair, 189, 190club proposals, 108consideration ofamendments to bylaws, RI, 235amendments to constitution, RI, 171-72amendments to standard Rotary club constitution, 246-47credentials committee, 193deadline for proposals, 109, 186defined, 277district endorsement of legislation, 108, 185duly proposed legislation, 108, 186effective date of action, 195election of representatives, 105, 191-92emergency legislation, 188enactments, 107-8, 185, 278extraordinary meeting, 171, 195-96finances, 110, 228five-year financial forecast presented to, 230meetings, 105, 170, 171, 195-96members, 105-6, 170, 189qualifications, 189-90members-at-large, 106, 189, 193memorials to the Board, 110nonvoting members, 106, 189nullification of council action, 110, 194officers, 190operations committee, 106, 193opposition to action of, by clubs, 194order of business, 156-57parliamentarian, 106, 189, 190procedures, 110, 155-64, 170, 193proposed legislation, 107-10, 185-88adopted, 110amendments to, 109, 188Board examination of, 109, 187deadline for, 109, 186defects and deficiencies in, 106, 186 295 INDEX MANUAL OF PROCEDURE 2004 Delegate, 170, 197defined, 277Delegate, alternate, defined, 275Delegate-at-large, 170, 197defined, 277Directories, 58use for commercial purposes prohibited, 9, 58Directors, R.C., 241, 251election, 251vacancy, 251Directors, RI, 50-51, 169, 179-81, 181-85not eligible for re-election, 182qualifications, 182relationship with governors, 52term, 50, 182Disability of RI Board member, 184Distinguished Service Award, The Rotary Foundation, 137District conferences, 45-47, 220-21actions of, 221defined, 277held conjointly, 46held outside district boundaries, 46president’s representative, 47proposed legislation, 45proxies, 221-22purpose, 45recommendations for, 46-47report, 221, 277requirements for, 46resolutions, 221secretary, 221site, 220time and place, 220voting, 221-22District Designated Fund (DDF), defined, 277District fund, 39-40, 222District governor. See Governor; Districts, governorDistrict Leadership Plan (DLP), 31-34and the official visit, 31assistant governors, 31-32role, 31selection criteria, 32defined, 278district committees, 32District leadership seminar, 43-44District Service Award, 136District Simplified Grants, 127-28district committee to review, 107district review of, 185financial impact statements for, 109publication of, 109, 172, 188purpose and effect statements for, 109statements of support and opposition for, 109-10submitting for consideration, 107-10purpose, 105, 170purpose and effect statements for legislation, 109quorum, 193report and ratification, 110report of council action, 194representatives of clubsalternates, 105, 191, 195at extraordinary meeting, 195defined, 277duties, 105-6, 190election, 105, 191-92not eligible, 190publication of names, 192qualifications, 105, 189-90resolutions, 108, 185, 187-88, 281review of legislation by constitution and bylaws committee, 109, 186-87RI Board examination of proposed legislation, 109, 186-87rules of procedure, 110, 155-64, 193secretary, 190selection of site, 195statements of support and opposition, 109-10suspension of council action, 110, 194time and place of meeting, 170vice chair, 190who may propose legislation, 107, 185Council of Past Presidents, 233Credentials committeeconvention, 197Council on Legislation, 193Criticism of laws and customs of country, 7, 82Cyber (e-club) pilot project, 3DDeclaration of Rotarians in Businesses and Professions, 71 296 INDEX MANUAL OF PROCEDURE 2004 District team training seminars, 41-42District trainers, 33Districting, 21-23Districting committee, 21-22Districts, 21-48, 219-25activities, 28-30administration, 28-29, 169-70, 219-25assembly, 43, 220defined, 275ballot-by-mail, 225for governor, 215-16Community Service activities, 77-78Community Service committee, 77-78conference, 22, 45-47, 220. See also District conferencedefined, 277cooperation with other organizations, 29-30defined, 277directories, 58districting, 21-23districting committee, 21-22eligibility for Rotary Foundation Scholarships, 122extension, 35-38finances, 38-40fund, 39-40, 222governor, 25-27, 223-25governor-elect, 27governor-nominee, 23-25, 213-18governors-elect training seminars, 27, 41defined, 279guidelines for publications, 47how established, 21-23, 219-20incorporation, 34insurance, 40meetings, 41-47multidistrict administrative organizations, 28-29multidistrict service activities, 28number of clubs, 21number of Rotarians, 21partnership opportunities, 29-30past governors, 47-48per capita levy, 222policy on administration, 30-34presidents-elect training seminars (PETS), 42, 220, 242defined, 281publications, 47recognition for club significant achievement, 69records and files of governor, 30, 224reorganization, 23committee, 23review of club legislation, 108, 185Rotary Foundation committees, 119-20sponsorship opportunities, 29-30strategic alliance opportunities, 29-30use of Rotary Marks, 143-45Donations-in-kind Information Network, 84Dual-gender clubs, 13Dual membership in clubs, 13, 178, 238Dues. See Admission fee; Fees and dues; Per capita duesEE-club pilot project, 3Effective club, 3defined, 278planning guide for, 281Election review, 200-201campaigning, canvassing, and electioneering, 23, 52-55, 200-201failure to complete process, 201guidelines for candidates, 52-53procedures for violations, 53-55Elections and nominations. See also Nominations and electionsboard of directors, R.C., 251Board of Directors, RI, 52-55, 207-13candidate declaration of campaigning provisions, 200-201district governor, 23-24, 213-18failure to complete review procedure, 201general provisions, 200-201general secretary, 182guidelines for candidates, 52-53members of R.C., 258-59officers, RI, 181-82, 200-201president, RI, 52, 201-7procedures for violations, 53-55representatives to Council on Legislation, 191-92Electors, convention, 170, 197 297 INDEX MANUAL OF PROCEDURE 2004 defined, 278district conference, 221Emblem, RI, defined, 202. See also Marks, RotaryEmergency legislation, 171, 195at Council on Legislation, 188 Enactments, 107-8deadline, 109defined, 107, 278format for proposal to Council on Legislation, 107not transmitted to the Council on Legislation, 187publication, 109, 172, 188review, 187similar, 187Entity, Rotary, defined, 282Environmental protection committee, R.C., 255Europe and Africa Office. See Rotary International OfficesExecutive committee of the RI Board, 180-81Expenditures, RI, 57-58, 230Expensesgovernors, 38-39speakers, 11Extension, 35-38additional clubs in locality, 37-38admission to RI, 38application for membership in RI, 175charter fee, 37club charter, 37club locality, 16, 36, 175, 237, 246-47club name, 36-37committees, 35defined, 278district extension committee, 35general policy on, 35-38locality of club, 36Membership Development and Extension Award Program, 38, 69-70programs for new clubs, 37prospective localities for clubs, 35provisional club, 36special representatives, 36sponsor clubs, 36surveys, 35to non-Rotary countries, 35Extraordinary meeting of Council on Legislation, 171, 195-96FFailure to complete election review process, 201“Failure to function” criteria, 18Family Month, 79Fee, admission, defined, 275Fees and dues, 37, 56, 171, 227-28, 253defined, 278Fellowship, 10Fellowship committee, R.C., 254, 256Fellowship Month, 87Fellowships, Recreational and Vocational, Rotary. See Rotary FellowshipsFinance, Council on Legislation, 56, 110, 228Finance, district, 38-40, 222-23annual statement, 222approval of levy, 222establishment of a district fund, 39-40expenses of governor, 38-39operation of district fund, 39-40, 222per capita levy, 222stewardship of The Rotary Foundation funds, 133Finance, International Institute, 116Finance, R.C., 5, 257-58clubs in arrears, 57per capita dues, 56, 227-28semiannual report, 227, 258stewardship of The Rotary Foundation funds, 133Finance, RI, 55-58additional dues for Council on Legislation, 56, 110, 228annual report, 57, 231audit, 230budget, 229-30club reports, 227clubs in arrears, 57currency, 229due date for per capita dues, 229dues for club representation at Council on Legislation, 228emergency, 55-56expenditures, 57-58, 230fiscal year, 55, 227five-year financial forecast, 56, 230new clubs, 56-57per capita dues, 56-57prorated dues, 229 298 INDEX MANUAL OF PROCEDURE 2004 publication of yearly budget, 230refunds, 57, 228RIBI dues, 228Finance, Rotary Foundation, 133-37annual independent financial review, 134Annual Programs Fund, 135audit, 268books and financial records, 268budget, 268contribution recognition policiesbequests, 135-36donor named activities, 136Paul Harris Fellows, 135-36Permanent Fund gifts, 135contributions, 135fiscal year, 268income and assets, 271independent review of humanitarian grants, 134PolioPlus Fund, 135purposes for expenditures, 133raising funds, 134reimbursements, 269reports, 268service awards, 136-37SHARE system, 134stewardship of funds by clubs and districts, 133surety bonds, 268tax advantages and contributions, 134Fiscal agent, defined, 278Fiscal yearRI, 55, 227The Rotary Foundation, 268Five-year financial forecast, 56, 230Flag, Rotary, 152Former Rotariansorganizations of, 13-14proposed for active membership, 13, 168, 177-78rejoining, 242Foundation alumni, 8, 73, 131-32Foundation, Rotary. See Rotary Foundation, The Foundations, associate, 134defined, 275Founder of Rotary, defined, 278Four Avenues of Service, defined, 278Four Avenues of Service Citation, 67-68Four Elements of an Effective Rotary Club, 3, 278Four-Way Test, The, 72reproduction and use, 72Friendship Exchange, 84-85Fund Pool, defined, 278GGeneral council, RIBI, defined, 278General officers of RI. See Officers, RIGeneral secretary, RI, 51-52, 184-85compensation, 184defined, 278-79duties, 184-85election, 182of The Rotary Foundation, 119, 266term, 51, 182vacancy, 184“Good standing,” defined, 279Governor, 25-27, 223-25club visits, 26, 30, 224district membership development, responsibility in, 33duties, 26-27, 224-25expenses, 38-39files of, 30in RIBI, 26, 225inability to perform duties, 184membership attendance report, 27, 30, 178-79, 280monthly letter, 30, 279nominating procedure, 214-18official visits, 30, 224qualifications, 214, 223record, 30relationship with directors, 52removal from office, 225report to RI, 30status, 25temporarily unable to perform duties, 184vacancy, 184Governor, acting, defined, 275Governor, assistant, 31-32defined, 275qualifications, 32role, 31term, 31Governor-elect, 27attendance at International Assembly, 27governors-elect training seminar, 27 299 INDEX MANUAL OF PROCEDURE 2004 Governor-nominee, 23-25, 223certification of nomination, 217, 276nominations, 213-16qualifications, 25, 223selection by ballot-by-mail, 24, 216-17selection in new districts, 24Governor’s monthly letter, 30defined, 279Grants for University Teachers, 125Group Study Exchange, 125-27application, 126district eligibility, 126program implementation, 127team leaderqualifications, 126selection, 126team membersqualifications, 126selection, 127Guests at club meetings, 11Guidelines for candidates for elective office, 52-53HHealth, Hunger and Humanity (3-H) Grants, 129Honorary membership, in R.C., 13, 168, 178, 238-39attendance, 178, 239defined, 279exemption from fees and dues, 13, 178in more than one club, 13, 238Human development committee, R.C., 255, 257Humanitarian Grants Program, 127-29Blane Community Immunization Grants, 129District Simplified Grants, 127-28Health, Hunger and Humanity (3-H) Grants, 129Individual Grants, 128Matching Grants, 128Hunger, Alleviation of, RI Board statement, 84IIllinois Not-for-Profit Corporation Act, 50, 169, 179, 262, 269Incorporation of clubs and liability insurance, 5-6Incorporation of districts, 34Indemnification, 235, 269Individual Grants, 128Induction ceremonies, 15-16Ineligibility for Foundation awards, 131, 269Informal gatherings of Rotarians, 7Information committee, Rotary, 256Institutes, International, 116defined, 279expenses, 116participants, 116purpose, 116relationship to intenational convention, 116Institutes, Rotary, 113-14adjunct meetings, 114defined, 279finances, 113-14organization, 113-14participants, 113program, 114purpose, 113Insuranceand incorporation of club, 5-6forconferences, 79districts, 40international youth exchanges, 94Rotary Community Corps, 79Rotary Foundation Trustees, 269liability, generalfor clubs, 5-6for districts, 40Intellectual property marks, RI. See Marks, RotaryInteract. See Clubs, InteractIntercountry committees, 86defined, 279International Assembly, 111, 232–33attendance by governor-elect, 33, 111, 232–33defined, 275expense limitation, 111participants, 111, 232purpose, 111, 232solicitation of funds at, 111special or sectional, 232spouse sessions, 111time and place, 232International meetings, 99-116International Service, 81-87alleviation of hunger, 84 300 INDEX MANUAL OF PROCEDURE 2004 committee, club, 253-54, 257criticisms of laws and customs of a country, 7, 82defined, 279-80disaster relief, 83Friendship Exchange, 84-85intercountry committees, 86policy, 81purpose, 81responsibility of individual Rotarians, 81responsibility of the Rotary club, 81-82RI involvement, 82Rotary Fellowships, 86-87Rotary Friendship Exchange, 84-85World Community Service (WCS), 82-84World Understanding and Peace Day, 85, 285World Understanding Month, 85International Service committee, R.C., 257International Youth Exchange. See Youth ExchangeJJapan Ambassadorial Scholarships, 121Japan Office. See Rotary International OfficesJoint committee of trustees and directors, 267Joint meetings of service clubs, 12Joint service efforts, club, 6-7KKorea Office. See Rotary International OfficesLLaws of countries, compliance with, 7, 82Leadership Plan, District. See District Leadership PlanLeadership trainingdistrict trainers, 31, 33-34Interact, 91International Assembly, 41, 111, 232-33presidents-elect training seminars, 42, 220Rotaract, 93Leave of absence, 8, 12, 242, 257Legislation. See also Council on Legislation; Rules of procedure, Council on Legislationamendments to, 109, 159-60, 188club-proposed, 108correct form, 108council consideration, 188deadlines, 109, 186defective, 106, 155, 186deficient, 106, 155, 186district endorsement, 108, 185district-proposed, 108district review, 108, 185duly proposed, 108, 186emergency, 171, 195-96enactments, 107, 185financial impact statements, 109form of proposing, 107-8opposition to council action, 110, 194proposed by the Council on Legislation, 163publication, 109, 171-72, 188report, 110, 194resolutions, 108, 185, 187-88, 281review by constitution and bylaws committee, 109, 187-88RI Board examination, 109, 187-88types, 107-8, 185who may propose, 107, 185Legislative procedure, 185-88Liability insurance, 5, 18, 40, 79, 94Licensing of Rotary Marks, 148. See also Marks, RotaryLimitations on club membership prohibited, 14-15, 178Literacy Month, 284Localities with other service clubs, 35Locality of a club, 16, 36, 175defined, 276Location of business or residence in club membership, 12MMagazine committee, R.C., 254, 256Make-up for nonattendance, 7, 239-41defined, 280Marks, Rotary, 141-52, 171, 231-32alteration, 152authorized use, 143-47commercialization, 149defined, 283emblem, defined, 282 301 INDEX MANUAL OF PROCEDURE 2004 emblem specifications, 151-52licensing, 148list of, 141-42naming Foundation activities, 144naming projects or programs, 143naming publications and selecting domain names, 143-44ownership and protection, 141preservation of RI intellectual property, 231prohibition of solicitation, 148prohibitions for use, 148-50, 231-32reproduction, 151-52restrictions on use of RI intellectual property, 232use of Marksby clubs, 143-45by districts, 143-45by other groups, 149by other Rotary Entities, 143-45by RI officers and special appointees, 146by Rotarians, 145in combination with other marks, 148-49in Rotary programs, 146in telemarketing, 150on affinity cards, 150on buildings and structures, 149-50on information cards, 150on license plates, 146on merchandise, 145on telephone calling cards, 150with marks of others, 144-45Matching Grants, 128MeetingsBoard, RI, 180districtassembly, 43, 220, 275conference, 45-47, 220-21, 277leadership seminar, 43-44presidents-elect training seminars (PETS), 42, 220, 242defined, 281team training seminar, 41-42R.C., 10-12, 237-38, 252-53alcoholic drinks, 12and contributions to The Rotary Foundation, 19annual, 238-52assemblies, 5board, 253cancellation, 11, 238expenses, speakers, and visitors, 11guests, 11informal gatherings, 7invocations and prayers, 11joint meetings of other service clubs, 12make-up, 7, 239–41order of business, 259place, 10-11programs, 11quorum, 253smoking at, 12students as guests, 11time, 252visiting Rotarians, 11weekly meetings, 36, 252-53RIconvention, 99-103, 170, 196-99, 276-77Council of Past Presidents, 233Council on Legislation, 105-10, 155-64, 170-71, 188-96, 277International Assembly, 111, 232, 275International Institutes, 116, 279presidential conferences, 116regional conferences, 115, 232-33Rotary institutes, 113-14, 279zone institutes. See Rotary institutesrules of procedure for, 155-64Trustees of The Rotary Foundation, 262-65Member information, 9-10Membership attendance report (governor), 27, 178-79defined, 280Membership committee, R.C., 254-55, 256Membership coordinators, 15Membership data forms, defined, 280Membership development, 14-16, 34, 35-38, 280and governor, 34balanced membership, 8classification surveys, 9, 255committee, club, 244-55, 256committee, district, 34components, 14, 280extension, internal, defined, 278former Rotarians, 14, 177-78, 238 302 INDEX MANUAL OF PROCEDURE 2004 limits on growth inappropriate, 14-15major factors in achieving, 14minimum number of members, 34young persons, 8Membership Development and Extension Award, 38Membership development committeesdistrict, 34R.C., 254-55, 256Membership identification card, 19, 135defined, 280Membership in other organizations byR.C., 6-7Rotarians, 12-13Membership in R.C., 12-14, 167-69, 177-79. See also specific kinds of membershipacceptance of Object of Rotary, 245active. See Active membershipactive and honorary in same club, 13, 178, 238and other organizations, 12-13and public office, 178, 239balanced classification. See Classificationcontributions to The Rotary Foundation not a condition, 19, 135diversified, 8dual, 178, 238dual-gender, 13duration, 242-44election to, 258-59entitled to use title and insignia, 171failure to increase, 14-15fees and dues, 253former Rotarians elected to, 8, 13honorary. See Honorary membershipidentification card, 19, 135, 280is of individual, not business, 12kinds, 13, 177, 238limitations, 14-15, 178location of business or residence, 13magazine subscription, 19-20, 234, 245minimum number of members, 34, 35, 36, 37nonpayment of dues, 243public officials, 178, 239qualifications, 12, 167-69, 238-39relatives of Rotarians, 10responsibility in International Service, 81-82RI employee, 178, 239Rotarians moving to other cities, 13subscription to The Rotarian as condition of, 19-20, 234, 245termination, 242-44types, 13, 177, 238use of Rotary marks, 141-52voting, 253young persons, 8Membership in RI, 3, 37, 167-69, 175-76admission, 37admission fee, 37application, 175club, 3, 175-76pilot project, 3, 168-69reorganization of a club, 176resignation, 176termination, 176-77Membership title and insignia, 171Memo of Club Visit, defined, 280Memorials to the Board of Directors of RI, 110Menu of Service Opportunities, RI, 65, 280Merger of existing clubs, 16Message (theme), RI president’s annual, 41, 66, 68, 111, 283Minimum members in club, 34, 35, 36, 37Mission of RI, 49Monthly letter, governor, 26, 30, 279MottosRotaract, 92Rotary, 152, 284Multidistrict activities, 28Multidistrict administrative organizations, 28-29Youth Exchange programs, 94-95NName and emblem, Rotary. See Marks, RotaryName, RI. See Marks, RotaryName, Rotary club, 16, 36-37, 237, 246-47use of “club” in, 168 303 INDEX MANUAL OF PROCEDURE 2004 New clubsadditional in urban areas, 37-38admission to RI membership, 38application for membership, 38, 175charter, 37charter fee, 37charter membership, 37classifications, 35dues to RI, 37encouragement to, 38extension, 35-38fees and dues, 37in non-Rotary countries, 35locality, 36, 175name, 36-37programs, 37provisional club, 36special representatives, 36sponsor clubs, 36surveys, 35New Generations. See Programs for New GenerationsNew Generations Exchanges, 94New Generations Month, 89New members, 14-15and contributions to The Rotary Foundation, 19, 135election to club, 258-59induction, 15-16News mediaclub’s responsibility in public relations, 17public relations award, 18, 68-69Rotary relationship, 17-18Nominations and elections (for elective office in RI), 52-55, 169, 199-201. See also Officers, RINominations and elections for director, RI, 50-51, 52, 207-13ballot-by-mail procedure, 212-13by zones, 207challenging candidates, 211election at convention, 181, 200from RIBI, 208, 213nominating committee, 207-213club suggestions for director, 210meeting, 210-11members of committee not eligible for nomination, 200membership, 208-9procedure, 207-13report of, 210selection of members, 208-9Nominations and elections for governor, 213-18ballot-by-mail, 24, 216-17balloting committee, 216-17certification of nomination, defined, 276challenging candidates, 215club voting, 216election at convention, 181, 200election of nominee at district conference, 215exceptional circumstances, 215-16nominating committee, 214best qualified Rotarian, 25-27, 214club suggestions for governor, 214failure to adopt procedure, 214members of committee not eligible for nomination, 200procedure, 216rejection of nomination, 218selection without nominating committee, 215-16special elections, 218suspension of nomination, 217-18Nominations and elections for president, RI, 52-55, 201-7ballot-by-mail, 206-7election at convention, 181, 200nominating committee, 201-5additional nominations by clubs, 205-6best qualified Rotarian, 204challenging candidates, 204election of members, 202-3how constituted, 201member from RIBI, 201members of committee not eligible for nomination, 200not eligible for committee membership, 202procedure for functioning, 203-4qualifications, 202report, 205term of members, 203vacancy, 203nominations presented to convention, 206Non-Rotary countries, extension to, 35 304 INDEX MANUAL OF PROCEDURE 2004 OObject of Rotary, 49, 173, 237defined, 281Officers, R.C., 3-4, 241-42, 251defined, 281duties, 252election, 251inductions, 5president, 3-4selection, 5Officers, RI, 50-52, 169, 181-85. See also Nominations and electionsBoard of Directors, 50-51, 52, 169, 179-81,campaigning, canvassing, and electioneering, 23, 52-53, 200-201candidate declaration, 200-201defined, 281directors not eligible for re-election, 182disability of Board member, 184duties, 184-85election, 169, 181election at convention, 181, 200Election Review Committee, 53-55election violation procedures, 53-55failure to complete election review process, 201general, RI, 281general provisions for selection, 199-201general secretary, 51-52, 119, 182, 184-85, 265-66, 278-79 compensation, 184guidelines for candidates, 52-53inability of governor to perform duties, 184indemnification, 29-30not eligible for nomination, 200president, 51, 169, 182-83, 184, 201-7president-elect, 51, 169, 183, 184qualifications, 182, 199selection, 52term, 182treasurer, 51, 169, 181, 183-84, 185use of Rotary Marks, 146vacancies, 182-84vice president, 51, 169, 181, 183, 183-84Officers, RIBI, 50Officers, The Rotary Foundation, 265-66Official Directory, 58use for commercial purposes prohibited, 9Official magazine, 19-20, 58-59, 234, 245authority for publishing, 234defined, 285Magazine Month, 284purpose, 58subscriptions, 234Official visits of governor, 30, 224Order of precedence at RI meetings, 61-62Organizations of former Rotarians, 13-14Organizations of relatives of Rotarians, 10Other organizationsand districts, 29-30and R.C., 6-7, 29-30and use of Rotary Marks, 144-45attendance of Rotarians at meetings, 7-8factor in organizing new Rotary club, 37-38membership of Rotarians in, 12-13PParliamentarian of the Council on Legislation, 106, 189, 190, 193Partners in Service committee, R.C., 255, 257Partnership opportunities, 29-30Past governors, 47-48Past officers, RICouncil of Past Presidents, 233governor, 47-48representatives to Council on Legislation, 190Paul Harris Fellow of The Rotary Foundation, 135-36defined, 281Per capita dues, 56-57, 171, 227-29additional for Council on Legislation, 56, 110, 228adjustment by RI Board, 229clubs in arrears, 57date of payment, 56, 229defined, 281for new clubs, 56-57, 229payable by RIBI, 228prorated, 57, 229refunds, 57, 228termination of club for nonpayment, 176-77 305 INDEX MANUAL OF PROCEDURE 2004 Perfect attendance, 281Permanent Fund, 135Permanent guests at Rotary club meetings, 11Pilot project, membership in RI, 3, 168-69Planning Guide for Effective Rotary Clubs, 281PolioPlus Fund, 135PolioPlus Partners, 130-31PolioPlus program, 121, 130-31defined, 281Politics and Rotary, 19, 61, 82, 145, 245Prayers, 11President, R.C., 3-4, 252duties, 252election, 251qualifications, 4President, RI, 51, 169, 182-83, 184, 201-7annual message (theme), 41, 66, 68, 111, 283duties, 41nomination and election, 201-7qualifications, 182vacancy, 182-83President-elect, R.C., 3, 241, 252training seminars (PETS), 4, 42, 220, 242, 281President-elect, RI, 51duties, 184term, 182vacancy, 183Presidential Citation, 68Presidential conferences, 116President’s message (theme), 41, 66, 68, 111, 283President’s representative, 47Procedure for election violations, 53-55, 200Program committee, R.C., 254-55, 256Program of RI, general, 65-70balanced service program, 65community concerns, 65-66Community Service, 75-79four Avenues of Service, 66Four Avenues of Service Citation, 67-68International Service, 81-87participation in fundraising activities, 66Presidential Citation, 68programs for New Generations, 89-95RI president’s annual message (theme), 68RI Public Relations Award, 18, 68-69Rotary Award for World Understanding and Peace, 68, 85-86Service Above Self Award, 68Significant Achievement Award, 69Vocational Service, 71-73women, Rotary action to address the needs of, 66-67Programs, club, 11Programs Committee, The Rotary Foundation, 267Programs for New Generations, 89-95conferences for New Generations, 89Family Month, 79Interact, 89-91mission, 89New Generations Month, 89rights of children, 67Rotaract, 91-93Rotary Youth Leadership Awards (RYLA), 93-94Statement of Conduct for Working with Youth, 89Youth Exchange, 94-95youth with disabilities, 89Programs of The Rotary Foundation, 121-32Academic-Year Ambassadorial Scholarships, 121Alumni Service to Humanity Award, 132Ambassadorial Scholarships, 121-23Blane Community Immunization Grants, 129Cultural Ambassadorial Scholarships, 121District Simplified Grants, 127-28donated scholarships, 122financial review of humanitarian grants, 134Foundation alumni, 131-32grant project monitoring, 129-30Grants for University Teachers, 125Group Study Exchange, 125-27Health, Hunger and Humanity (3-H), 129 306 INDEX MANUAL OF PROCEDURE 2004 Humanitarian Grants Program, 127-29Individual Grants, 128ineligibility for Foundation awards, 131Japan Ambassadorial Scholarships, 121Matching Grants, 128Multi-Year Ambassadorial Scholarships, 121PolioPlus, 130-31PolioPlus Partners, 130-31Rotary Centers for International Studies, 123-25Rotary Foundation Month, 132Rotary World Peace Scholarships, 123-25Scholarships Fund Pool for Low-Income Countries, 121-22Programs, Structured, RI, 65, 284-85Projects Exchange, WCS, 83-84Projects, RI, 62Property, Intellectual. See Marks, RotaryProspective localities of clubs, 35surveys, 35Protocol of RI, 61-62Provisional clubmeeting, 36membership, 37name, 36-37Proxiesconvention, 100, 197district conference, 221-22Public office and R.C. membership, 178, 239Public relations, 17-18adverse, 17and club projects, 17and news media, 17-18Best Cooperative Projects Award, 18, 69club responsibility, 17Rotarians’ responsibility, 17speakers services, 18Public Relations Award, RI, 18, 68-69Public relations committee, R.C., 254-55, 256Publications, Rotary, 58-60directories, 58district, 47guidelines for district, 47Official Directory, 58official magazine, 19-20, 58, 234, 245Rotary World, 59, 284The Rotarian, 19-20, 58, 234, 245translation, 59Web site, RI, 60Purposes ofRI, 167, 281The Rotary Foundation, 235, 261, 271QQuorumconvention, 198Council on Legislation, 193meetings, R.C., 253nominating committee fordirector, 210-11president, 204RI Board, 180Rotary Foundation Trustees, 268RRecognition policies, The Rotary Foundation, 135-36bequests, 136donor named program activities, 136Paul Harris Fellows, 135-36Permanent Fund gifts, 136service awards, 136-37Citation for Meritorious Service, 136-37Distinguished Service Award, 137District Service Award, 136Records and files of governor, 30Recreational and Vocational Fellowships. See Rotary FellowshipsRegional conferences, 115-16, 232-33host club, 115Regional magazines, 20Regional Rotary Foundation coordinators, 120, 281Registration fee, convention, 101, 197-98Relatives of Rotarians, 10Reorganization of club, 176Reorganization of district, 23Report ofclub to RI, 227council action, 196district conference, 221, 277 307 INDEX MANUAL OF PROCEDURE 2004 governors to RI, 30RI finances, 57, 231The Rotary Foundation Trustees to RI, 235, 268-69Representatives of clubsto convention, 100, 170, 197to Council on Legislation, 105-6, 189, 277Reproduction of Rotary Marks, 151-52Resignation from membership inR.C., 244RI, 176-77Resolutions, 108, 185adoption, 188deadline for proposals, 109, 186defined, 108, 281form for proposal to Council on Legislation, 108not within framework of RI, 109, 187-88Revenue, RI, 56Rights of children, RI Board statement, 67Rotaract. See Clubs, RotaractRotarian. See Membership in R.C.Rotarian, The. See Official magazineRotaryand news media relationship, 17-18and policy in community, national, and international affairs, 244-45and politics, 61, 244-45circularizing, 9colors, 152commercializing, 9defined, 49, 282flag, 152information, 282institutes. See Institutes, RotaryMarks, 141-52motto, 152, 284Object of, 49, 173, 237, 281policy in International Service, 81projects, 61theme, 41, 66, 68, 111, 283Rotary Ambassadorial Scholarships. See Ambassadorial Scholarships, Rotary; Programs of The Rotary FoundationRotary Award for World Understanding and Peace, 68, 85-86Rotary Centers for International Studies, 123-25Rotary clubs. See Clubs, RotaryRotary Community Corps (RCC), 78-79financing, 78-79goals, 78organization, 78Rotary Fellowships, 86-87Rotary Foundation, The, 119-37, 171, 234-35alumni, 8, 72-73, 128, 131-32Alumni Service to Humanity Award, 132amendments to bylaws, 259, 269articles of incorporation, 271-72associate foundations, 134, 275awards, 136-37benefactors, 136bequests, 136, 171, 235Blane Community Immunization Grants, 129books and financial records, 268-69bylaws, 261-69Centers for International Studies, 123-25Citation for Meritorious Service, 136-37club programs on, 11Code of Policies, 276compensation of Trustees, 235contribution recognition policies, 135-36contributions to, 134Annual Programs Fund, 135not a condition of R.C. membership, 19, 135Permanent Fund, 135PolioPlus Fund, 135defined, 282Distinguished Service Award, 137district committees, 119-20District Service Award, 136District Simplified Grants, 127-28financial reports, 268fiscal matters, Foundation support and donor recognition, 133-37Fund Pool, 278general secretary, 120, 265, 266grant monitoring, 129-30Grants for University Teachers, 125Group Study Exchange, 125-27 308 INDEX MANUAL OF PROCEDURE 2004 Health, Hunger and Humanity (3-H), 129Humanitarian Grants Program, 127-29income and assets, 271indemnification of officers, 269Individual Grants, 128ineligibility for Foundation awards, 131, 269Matching Grants, 128members of the corporation, 261-62, 271-72mission, 119officers, 265-66organization and purpose, 119-20Paul Harris Fellows, 135-36PolioPlus, 130-31PolioPlus Partners, 130-31programs, 121-31. See also Programs of The Rotary Foundationproject monitoring, 129-30purposes, 235raising funds for, 134regional coordinators, 120, 281scholarships, 121-23service awards, 136-37SHARE system, 134Sustaining Member, 135, 282tax advantages and contributions, 134Trustees, 119, 235, 262-64, 285Rotary Foundation Citation for Meritorious Service, 136-37Rotary Foundation Distinguished Service Award, 137Rotary Foundation District Service Award, 136Rotary Foundation Month, 11, 132, 284Rotary Foundation Sustaining Member, 135, 282Rotary Foundation Trustees, The, 119, 235, 262-64, 285annual meeting, 264-65appointment and organization, 119, 235, 263-64chair, 264, 265, 266committees, 267compensation, 235expenditures, 235financial reports, 268general secretary, 120, 265, 266indemnification, 269informal action, 265joint committee of Trustees and Board, 267-68meetings, 264-65membership of corporation, 261-62, 271-72notice of meeting, 265number, 235, 263-64powers, 262-63presiding officer, 265qualifications, 235, 264quorum, 265removal, 266report to RI, 235resignation, 266terms, 235, 263-64vacancies, 266vice chair, 266Rotary Friendship Exchange, 84-85Rotary informationdefined, 282Rotary information committee, R.C., 254-55, 256Rotary institutes, 113-14Rotary International, 49-62action to address the needs of women, 66-67administration, 169-70, 218-19and International Service, 81-87and other organizations, 61annual financial report, 57, 184-85, 231Board of Directors, 50-51, 52, 169, 179-81bylaws, 175-235Code of Policies, Rotary, 276. See “References in the text” in introductory section of this manualcommittees, 55, 225-27constitution, 167-72convention, 99-103, 170, 196-99, 276-77cooperation with other organizations, 61Council on Legislation, 105-10, 155-64, 170-71, 188-96, 277definition, 49description, 167directors, 50-51, 52, 169, 179-81dues. See Per capita dueselections. See Nominations and elections 309 INDEX MANUAL OF PROCEDURE 2004 elective office, guidelines for candidates, 52-53emblem, 151-52, 282. See also Marks, Rotaryemployeeseligible for club membership, 178, 239not eligible for elective office, 200not eligible to serve as representative to Council on Legislation, 190Entity, defined, 282finance, 55-58, 227-31Four Avenues of Service Citation, 67-68general secretary, 51-52, 182, 184-85, 278-79international meetings, 99-116legislative procedure, 185-88lists of clubs and Rotarians, 10Mission, 49name. See Marks, RotaryObject, 49, 167, 237, 281officers, 51-52, 169, 181-85, 281. See also Officers, RIpresident, 51, 169, 182-83, 184, 201-7president-elect, 51, 169, 183, 184projects, 61Projects Exchange, 83-84protocol, 61-62publications, 58-60purposes, 281revenue, 56rules of procedure for meetings, 155-64Secretariat, 60selection of officers, 52-55, 199-218Service Above Self Award, 68supervision of clubs, 49-50, 169-70training committees, 33-34training leaders, 33-34treasurer, 51, 169, 181, 183-84, 185vice president, 51, 169, 181, 183, 183-84Web site, 60Rotary International in Great Britain and Ireland (RIBI), 218-19administration, 169-70, 218-19bylaws, 219constitution, 219defined, 282dues payable to RI, 228duties of governor, 26-27, 49-50, 225general council, 171-72, 185, 278officers, 50RI director from, 208Rotary International Institutesexpenses, 116participants, 116purpose, 116Rotary International membership coordinator, 15, 282-83Rotary International Offices, defined, 283Brazil Office, 283Europe/Africa Office, 283Japan Office, 283Korea Office, 283South Asia Office, 283South Pacific and Philippines Office, 283Southern South America Office, 283Rotary Village Corps. See Rotary Community Corps (RCC)Rotary Volunteers, 72-73, 283Rotary wheel. See Marks, RotaryRotary World, 59, 284Rotary Youth Leadership Awards (RYLA), 93-94Rotary’s Magazine Month, 284Rules of procedureconvention, 164Council on Legislation, 155-64, 193other RI meetings, 155RYLA, 93-94SScholarships, The Rotary Foundation. See Ambassadorial Scholarships, Rotary; Programs of The Rotary FoundationSecretariat, 60defined, 284SecretaryCouncil on Legislation, 190district conference, 221R.C.duties, 252election, 251RI. See General secretarySemiannual report, 227defined, 284Sergeant-at-arms, R.C., 3, 258Service Above Self, 152, 284 310 INDEX MANUAL OF PROCEDURE 2004 Service Above Self Award, 68Service Centers. See Rotary International OfficesService Opportunities, Menu of, 65, 280Service to Youth. See Programs for New GenerationsSHARE system, 134Significant Achievement Award, 69Single transferable ballot, 100Sixty percent attendance requirement, 7, 239-41Smoking at Rotary functions, 12, 176South Asia Office. See Rotary International OfficesSouth Pacific and Philippines Office. See Rotary International OfficesSouthern South America Office. See Rotary International OfficesSpeakers services, R.C., 18Special committees, RI, 276Special months in Rotary, defined, 284Special representative of governor, 36defined, 284Sponsor club, 36defined, 284Sponsorship opportunities, 29-30Spouses of Rotarians, 10Standard Rotary club constitution, 237-47adoption by all clubs, 3, 175adoption by provisional clubs, 36and clubs chartered before 6 June 1922, 3, 175-76defined, 284Standing committees, RI, 225-26, 276Statement of Conduct for Working with Youth, 89Statement onCommunity Service (1923), 75-77Community Service (1992), 75needs of women, 66-67rights of children, 67Strategic alliance opportunities, 29-30Structured Programs, RI, 65, 284-85Student guests at club meetings, 11Subscriptions to The Rotarian, 19-20, 234, 245Supervision of clubs by board, 49-50, 169-70Surveysof classifications, 9, 255prospective localities of clubs, 35Sustaining Member, Rotary Foundation, 135, 282TTen percent classification provisions, 8Termination of membershipR.C.due to membership in another service club, 12-13how terminated, 242-44nonattendance, 243nonpayment of dues, 243other causes, 243-44rejoining, 242RI“failure to function”, 177resignation, 176surrender of rights, 177unpaid financial obligations, 40, 57Theme (message), RI president’s annual, 41, 66, 68, 111, 283Trainers, district, 33-34Transferring Rotarians, 13Translation of Rotary materials, 59Treasurer, R.C., 251, 252Treasurer, RI, 51, 169, 181, 183-84, 185duties, 185selection, 181vacancy, 183-84Trustees, The Rotary Foundation. See Rotary Foundation Trustees, TheVVacancies in officesboard, R.C., 251Board, RI, 181general secretary, 184governor, 184president of RI, 182-83president-elect of RI, 183treasurer of RI, 183-84vice president of RI, 183-84Vice president, R.C., 241, 251Vice president, RIselection, 181vacancy, 183-84Visiting Rotarian, 11 311 INDEX MANUAL OF PROCEDURE 2004 Visiting Rotarian report card, defined, 285Vocational Service, 71-73activities, 73business and professional relations, 73Declaration of Rotarians in Businesses and Professions, 71defined, 285Four-Way Test, The, 72guidance, 72insurance, 72Rotary Volunteers, 72-73statement, 71Vocational Service Month, 73Vocational Service committee, R.C., 253-54, 256-57Volunteers, Rotary, 72-73WWeb site, 60Women, Rotary action to address needs of, 66-67World Community Service (WCS), 82-84defined, 82, 285Donations-in-kind Information Network, 84Foundation grants, 128goals, 82-83program, 83Projects Exchange, 83-84World Fund, 134World Headquarters, defined, 285World Interact Week, 91World Rotaract Week, 92World Understanding and Peace Day, 83, 85, 285World Understanding Month, 85Worldwide Web site, 60YYoung persons in R.C., 8Youth Exchange, 94-95defined, 285exchangee travel, 95guidelines, 94multidistrict, 95New Generations Exchanges, 94Youth service. See Programs for New GenerationsYouth with disabilities, 89ZZonedefined, 285for nominatingdirectors, 207-8president, 201-3Zone (Rotary) Institutes. See Institutes, Rotary |
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